Outlook 2000 in A Nutshell

Outlook is much more than just an e-mail client. It is a powerful and versatile program that includes contact, calendar, notes, task, and journal tools all tightly integrated to give users quick access to vital information and fast, easy ways to share that information. You can arrange virtual conferences with NetMeeting, send Office documents through Outlook Mail, and save calendars as Web pages and publish them to the Web.

Outlook 2000 in a Nutshell is organized intuitively, beginning with a program overview examining Outlook's interface and structure along with setup and installation issues. The chapter on program insights delves deeper into the program, looking at data structures, forms, and categories. The second part of the book drills down into Outlook's individual components and their associated commands, and the last section covers some sophisticated connectivity and collaboration issues as well as file management and encryption. There are also some special sections devoted to working with VBA, using Outlook as an Exchange client, and exploring how Outlook works with Palm devices.

This book covers:

• Program data structures, forms, and views
• Adaptive menus and toolbars
• Outlook's Component interaction
• Connectivity and collaboration tools
• Importing and Exporting
• Working with VBA
• Outlook as an Exchange client
• Encryption tools, synchronization issues, data backup and more

The authors worked extensively with Microsoft engineers on the alpha/beta releases of Outlook 98, and bring to the book a wealth of knowledge and experience. They have provided a comprehensive task index, designed to speed up the process of locating important information as well as tips and tricks about the program.

Outlook 2000 in a Nutshell is a must-read for any user who wants to get as much out of this software as possible without wasting time weeding through hundreds of pages of useless information.

Table of contents

Preface

Part 1. The Big Picture

Chapter 1. Outlook "in a Nutshell"

Mail

Calendar

Contacts

Tasks

Notes

Journal

Chapter 2. Installing Outlook

Installation Overview

Configuring IMO Outlook

Configuring CW Outlook

Reconfiguring an Installed Service Option

Outlook's Startup Options

When Things Go Bump in the Night

Chapter 3. Program Insights

Outlook Information Stores

Address Books

Forms

A Primer on Views and Print Styles

The Power of Categories

Finding Your Stuff

Organize

Getting Help

Chapter 4. Outlook's Navigation Tools

Adaptive Menus and Toolbars

The Customize Dialog

Customizing Menus

Context Menus

Toolbars

The Outlook Bar and Folder Tree

Chapter 5. Mail Editors

Mail Editor Choices

Three Ways to Send Email

Unsolicited Advice

Default Message Options

Using Outlook's Editors

Part 2. Menu Reference

Chapter 6. Mail

Mail > Actions Menu

Mail > Tools Menu

Mail > Edit Menu

Mail > View Menu

Chapter 7. Calendar

Calendar's Option Settings

Calendar's Date Navigator

Calendar > Actions Menu

Calendar View Options

Calendar > View Menu

Chapter 8. Contacts

Contacts > Actions Menu

Contacts > View Menu

Chapter 9. Tasks

Tasks > Actions Menu

Tasks > View Menu

Chapter 10. Notes

Notes > Actions Menu

Notes > View Menu

Working with Notes

Chapter 11. Journal

Journal Options

Journal > Actions Menu

Journal > View Menu

Journal's Context Menus

Part 3. Beyond the Basics

Chapter 12. Import and Export

Field Mapping

Importing Data

Exporting Data

Import/Export: Not Just for File Transfer

Chapter 13. File Management

Archive and Backup

File and Folder Management 101

Using the Inbox Repair Tool

Using Multiple PSTs

File Management Synopsis

Chapter 14. Collaborating with Outlook

Net Folders

Internet Free/Busy

Chapter 15. Security and Encryption

A Primer on Encryption

Sending and Receiving Signed Messages

Chapter 16. Outlook and the Palm

Installation and Setup

Fields, Folders, and the Palm

Synchronizing the Palm and Outlook

Chapter 17. Outlook and Exchange

Storage Locations

Sharing Information Under Exchange

Out of Office Replies

Recalling Messages

Troubleshooting

Chapter 18. Working with VBA

What Is VBA?

A VBA Language Primer

The Outlook Object Model

The VBA Editor in Outlook

Code Examples

Part 4. Appendixes

Appendix A. Keyboard Shortcuts

Appendix B. Registry Keys

Appendix C. Command-Line Switches

Appendix D. Tip Reference

Index